Position Overview and Impact:

If you love ‘hospitality’ planning, this job if for you. This job entails the setup of the meeting room for planned programs within the library. Included but not lim- ited to is table placement, AV equipment, food requirements and shopping for library programs and helping dismantle events once finished. The Hospitality Events Assistant provides on-site support at the events to ensure an enjoyable, positive experience for patrons and guests of the library.

Key Responsibilities:

  • Checks the computer to review the meeting room calendar for the week

  • Works with library staff to determine the requirements for use of the meeting room

  • Organizes, sets up tables, any AV equipment needed, shops for food the library requires for their programs, dismantles the room after the event ends to be able to set up the room for the next scheduled event.


  • Ability to work independently and with library staff

  • Must be able to lift tables, bend, stoop and carry shopping bags

  • Must be organized, reliable and have a positive attitude

  • Must be able to use a computer

  • Must be available when meeting room programs are planned

Training and support provided:

  • Orientation, training and mentoring is provided

Time Commitment:

  • A single ‘two (2) hour shift’ per week, or additional time as needed during the week

Benefits of Volunteering:

  • Learn how the library functions on a daily basis

  • Satisfaction of seeing your work well received

  • Helping people when they need it most